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Exhibitor FAQs 


 Sheraton Dallas Hotel • Dallas, TX
August 27 – August 29, 2019
Meals on Wheels Expo on Wednesday, August 28

Welcome to the 2019 Meals on Wheels Annual Conference and Expo! Below you’ll find answers to common questions from Exhibitors to save you time and ensure you get the most out of your Expo experience in August. Our Frequently Asked Questions, Important Dates and Exhibitor Timeline are useful resources to assist you in planning before, during and after the Expo.

Q: When is the 2019 Meals on Wheels Expo?

A: The Expo will be held on Wednesday, August 28 from 3:00 p.m. - 6:00 p.m.

Q: Where will the Meals on Wheels Annual Conference and Expo be held?

A: It will be held at the Sheraton Dallas Hotel in Dallas, Texas. Additional hotel and travel information can be found on our Conference website, here. A discounted room rate is available through August 1 or until rooms are filled. Learn more at our hotel group rate website.

Q: What is the Meals on Wheels America Member Discount Program?

A: The Member Discount Program creates dramatic savings on the products and services Members use most. Through partnerships with selected providers, Members can leverage the buying power of the entire nationwide Meals on Wheels network for their local program.

Q: Who can I contact for more information on Member Discount Program?

A: You can contact Doyle Delph at 571.339.1616 or

Q: What events are included with one full Conference registration?

A: One full Conference registration allows you to attend highly-ranked Conference sessions, keynotes and networking events. This includes events like the hotel-sponsored reception with Conference attendees on Tuesday, August 27 at 5:00 p.m.

Q: Where can I see an updated floor plan?

A: The interactive floor plan can be found here.

Q: Which room in the hotel will host the Expo?

A: The Expo will be in the Grand Hall of the hotel.

Q: Which exhibit management company are you working with?

A: We are working with Superior Expo Services (SES). Exhibitors will receive an “Exhibitor Kit” directly from SES with all details regarding booth, shipping and other logistical details. Contact for any questions you may have.

Q: What comes with my booth?

A: Booths come with a 6’ skirted table; two (2) chairs; 8’ background drape; 3’ side rails; one (1) wastebasket; one (1) 7”x44” company ID sign. Additional furniture or materials can be ordered through the exhibit management company, Superior Expo Services (SES). You can reach them directly at

Q: Will the attendee list include emails?

A: In order to protect the privacy of our Members, we will not be providing email addresses to any exhibitors or Sponsors. You will, however, be provided names, addresses and phone numbers. If you would like to collect email addresses it is suggested you plan to collect business cards during the Expo.

Q: Will you be holding a raffle at the end of the Expo?

A: Yes, we will. If you are interested in providing goods or services for the raffle please contact Jennifer Pellegrini at or 571.339.1620. 

Q: What if I want to add an additional Conference attendee or extend my booth space?

A: To add an attendee or extend your space, please contact Jennifer Pellegrini at or 571.339.1620. 

Q: Who can I contact regarding Expo logistics?

A: You can contact our team at for any Expo questions.

Q: Who can I contact if I want to order additional items for my booth space? 

A: You’ll want to contact our exhibit management company, Superior Expo Services (SES). They can be contacted at


Have an iPhone or Android smartphone? If so, you can download the Conference App and have everything you need right at your fingertips. Get started now to manage your schedule and connect with fellow attendees. Don't forget to check out the new Matchmaking function which will help you match with sessions, attendees and exhibitors based on your interests to maximize your networking opportunities! For detailed instructions, check out our Conference App Guide.

Communications and Outreach

Leading up to Conference, you’ll receive a number of logistical emails to make sure you’re prepared for Dallas. Keep an eye on your inbox for emails with information on:

  • Hotel booking and badge registration
  • Booth selection 
  • Exhibitor logistics (Note: This will come from Superior Expo Services, instead of Meals on Wheels America.)
  • Call for raffle items 


 TBD  Booth Selection Begins
 TBD  Booth Add-ons with SES 
 August 1  Discounted Room Block at the Sheraton Dallas Hotel Ends
 August 1  Deadline to Purchase Expo Booth 
 August 5  Deadline for Exhibitor Payment 
 August 13  Deadline for Badge Registration
 August 27  Meals on Wheels Annual Conference and Expo Begins

Exhibitor Timeline: Wednesday, August 28, 2019 

8:00 a.m. Exhibitors can begin to set up
3:00 p.m.
- 6:15 p.m.
Expo hours
4:30 p.m.
- 6:15 p.m.
Reception includes light hors d’oeuvres and complimentary beverages and raffle, don’t forget to pack your raffle items!
6:30 p.m. Exhibitors can begin to break down
9:00 p.m. Breakdown must be complete


We look forward to seeing you at the 2019 Meals on Wheels Annual Conference and Expo! Please contact or 571-339-1620 if you have any questions. 



TRIO Community Meals

  • Aetna
  • Mutual of America
  • PetSmart Charities
  • Subaru of America
  • The Home Depot Foundation
  • Parker
  • TrueSense Marketing
  • AARP Texas
  • Accessible Solutions
  • Better Medicare Alliance
  • Delivery Concepts
  • Meals on Wheels Fundraising Co-Op
  • Oliver Packaging and Equipment
  • Premier
  • Sysco
Member Discount Program Sponsors
    • Accessible Solutions
    • EcoSure
    • TRIO Community Meals
    • GM Fleet
    • Mutual of America
    • Premier
    • Subaru of America